Privacy Policy

This Policy applies as between you (the User of LGMC websites) and London Gay Men’s Chorus (the owner and provider of website services). This Policy applies to our use of any and all Data collected by us in relation to your use of this Website, our online shop and our online donation services.

  1. Definitions and Interpretation
    1. In this Policy the following terms shall have the following meanings:
      1. ‘Data’ means collectively all information that you submit to the London Gay Men’s Chorus via the Websites. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998.
      2. ‘London Gay Men’s Chorus’ or ‘LGMC’ means London Gay Men’s Chorus of Hampstead Town Hall Centre, 213 Haverstock Hill, London, NW3 4QP, United Kingdom.
      3. ‘User’ means any third party that accesses the Websites.
      4. ‘Websites’ and ‘these websites’ or ‘this website’ means the website that you are currently using (www.lgmc.org.uk) and any sub-domains of this site (e.g. member’s area, donations page, public shop and member’s area shop) unless expressly excluded by their own terms and conditions.
  2. Scope of this Policy
    1. This Policy applies only to the actions of London Gay Men’s Chorus and Users with respect to this Website and our donations page. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to external websites, or social media websites.
  3. Data Collected
    1. Without limitation, any of the following Data may be collected by these Websites from time to time:
      1. Name
      2. Date of birth (members only)
      3. Gender
      4. Skills that may be of use to the Chorus (members only)
      5. Contact information such as postal and email addresses and telephone numbers
      6. Demographic information such as post code and ethnicity (members only)
      7. Financial information such as credit / debit card numbers
      8. Purchases and invoices
      9. Payment record (members only)
      10. Information about member’s activity within the Chorus such as attendance, song readiness, sign-ups and other such information (members only)
      11. IP address (automatically collected in website statistics)
      12. Web browser type and version (automatically collected in website statistics)
      13. Operating system (automatically collected in website statistics)
      14. A list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected in website statistics)
  4. Our Use of Data
    1. Any personal Data you submit will be retained by London Gay Men’s Chorus for as long as needed in accordance with the Data Protection Act 1988 provisions.
    2. Unless we are obliged or permitted by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties other than that which you provide to the third parties who provide our payment processing facilities (HSBC, Smart Hose Services and SagePay), and shop facilities (Shopify), and Data which is accessible to the Support team of the company who provide our members area facilities (Groupanizer) and the company that provides our online donation facility (Smart Host Services).
    3. All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998.
    4. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
      1. Internal record keeping
      2. Fulfilment of our obligations to you
      3. Compliance with legal requirements
      4. Transmission of messages to members by email, text and phone relating to activities to which the members are participating or may wish to participate in
      5. Transmission of newsletters and fundraising information relating to the London Gay Men’s Chorus activities.
  5. Third Party Websites and Services
    1. London Gay Men’s Chorus may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing and donations, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services may have access to certain limited personal Data as provided by Users of this Website.
    2. Any Data used by such parties is used only to the extent required by them to perform the services that London Gay Men’s Chorus requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
  6. Links to Other Websites
    1. This Website may, from time to time, provide links to other websites. London Gay Men’s Chorus has no control over such websites and is in no way responsible for the content thereof. This Policy does not extend to your use of such websites. Users are advised to read the privacy policy or statement of other websites prior to using them.
  7. Controlling Use of Your Data
    1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
      1. Use of Data for direct marketing purposes
      2. Sharing Data with third parties
  8. Your Right to Withhold Information
    1. You may access public areas of the Website without providing any Data at all. However, access to the member’s area is limited to current members of the London Gay Men’s Chorus.
  9. Accessing your own Data
    1. You have the right to ask for a copy of any of your personal Data held by London Gay Men’s Chorus (where such data is held).
  10. Security
    1. Data security is of great importance to London Gay Men’s Chorus and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
  11. Changes to this Policy
    1. London Gay Men’s Chorus reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.