This Policy applies as between you, the User of this Website and London Gay Men's Chorus the owner and provider of this Website. This Policy applies to our use of any and all Data collected by us in relation to your use of the Website.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
ìDataîmeans collectively all information that you submit to the London Gay Men's Chorus via the Website. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998;means London Gay Men's Chorus of Hampstead Town Hall Centre, 213 Haverstock Hill, London, NW3 4QP, Unitied Kingdom;îLondon Gay Menís Chorusî or ìLGMCìmeans any third party that accesses the Website; andìUserîmeans the website that you are currently using (www.lgmc.org.uk) and any sub-domains of this site (e.g. members area, public shop and members area shop) unless expressly excluded by their own terms and conditions.ìWebsiteî
2. Scope of this Policy
This Policy applies only to the actions of London Gay Men's Chorus and Users with respect to this Website.† It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
3. Data Collected
Without limitation, any of the following Data may be collected by this Website from time to time:
3.2 date of birth (members only);
3.4 skills that may be of use to the Chorus (members only);
3.5 contact information such as postal and email addresses and telephone numbers;
3.6 demographic information such as post code and ethnicity (members only);
3.7 financial information such as credit / debit card numbers;
3.8 purchases and invoices;
3.9 payment record (members only);
3.10 information about members activity within the Chorus such as attendance, song readiness, sign-ups and other such information (members only).
3.11 IP address (automatically collected in website statistics);
3.12 web browser type and version (automatically collected in website statistics);
3.13 operating system (automatically collected in website statistics);
3.14 a list of URLs starting with a referring site, your activity on this Website, and the site you exit to (automatically collected in website statistics)
4. Our Use of Data
4.1 Any personal Data you submit will be retained by London Gay Men's Chorus for as long as needed in accordance with the Data Protection Act 1988 provisons.
4.2 Unless we are obliged or permitted by law to do so, and subject to Clause 5, your Data will not be disclosed to third parties other than that which you provide to the third parties who provide our payment processing facilities (HSBC and SagePay), and shop facilities (Shopify), and Data which is accessible to the Support team of the company who provide our members area facilities (Groupanizer).
4.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998.
4.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
4.4.1 internal record keeping;
4.4.2 fulfilment of our obligations to you;
4.4.3 compliance with legal requirements;
4.4.4 transmission of messages to members by email, text and phone relating to activites to which the members are participating or may wish to participate in;
4.4.5 transmission of newsletters relating to the London Gay Men's Chorus activities.
5. Third Party Websites and Services
5.1 London Gay Men's Chorus may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment processing, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services may have access to certain limited personal Data as provided by Users of this Website.
5.2 Any Data used by such parties is used only to the extent required by them to perform the services that London Gay Men's Chorus requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties shall be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.
6. Links to Other Websites
7. Controlling Use of Your Data
7.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
7.1.1 use of Data for direct marketing purposes; and
7.1.2 sharing Data with third parties.
8. Your Right to Withhold Information
You may access public areas of the Website without providing any Data at all. However, access to the members area is limited to current members of the London Gay Men's Chorus.
9. Accessing your own Data
You have the right to ask for a copy of any of your personal Data held by London Gay Men's Chorus (where such data is held).
10.1 Data security is of great importance to London Gay Men's Chorus and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected via this Website.
11. Changes to this Policy
London Gay Men's Chorus reserves the right to change this Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the Policy on your first use of the Website following the alterations.